We build the AI agent your business needs, on a fixed budget and a fixed date.
Tell us the workflow you want handled. We scope it in a single call, quote a firm price and delivery date before any work starts, and ship a working agent into the tools you already run. Read how we did it, industry by industry, below. Not a highlight reel, the actual build notes.
- Agents shipped to production
- 180+
- Industries with a documented build
- 10
- Average time to first production release
- 3.4 wks
- Delivered on the original quote
- 94%
Aratavan, in plain terms
Aratavan is a software delivery company that specializes in one thing: building custom AI agents, software that reads, decides, and acts inside a specific business workflow, and shipping them into a client's existing systems for a fixed price and a fixed date agreed before work begins. We don't sell a platform, a subscription seat, or a chatbot widget. Each engagement is scoped against one real workflow (support triage, underwriting review, intake scheduling, exception handling, and similar), built against that scope, and handed over integrated into the tools the client already uses: a help desk, a CRM, an EHR, an internal ops system. The case studies below describe specific engagements, including what went wrong along the way, because the "what went wrong" part is usually the part that's true.
Where we've actually built something
Nine engagements, each written up in full: the problem as it existed before we touched it, why an off-the-shelf tool wasn't going to solve it, and what shipped.
- Real Estate Lead Response & Qualification Agent
- Media & Content Marketing Creative Angle Engine
- Education & Membership Member Coaching Agent
- Automotive Retail Vehicle Imaging Pipeline
- Fintech & Lending Underwriting Triage Agent
- Healthcare Clinical Safety & Matching Layer
- Logistics & Supply Chain Shipment Exception Agent
- Retail & E-commerce Order & Returns Agent
- Legal & Professional Services Contract Review Agent
- Insurance First Notice of Loss Agent
The kinds of agents we're usually asked to build
Every engagement is scoped from the client's actual workflow rather than a template, but most requests fall into a handful of recurring patterns.
Support & Success Agent
Resolves order, account, and billing issues end-to-end; escalates cleanly with full context when it hits a genuine edge case.
Sales Development Agent
Qualifies inbound, books meetings, updates the CRM automatically.
Ops & Workflow Agent
Reconciles data across systems, runs approvals, flags exceptions before they become someone's Monday problem.
Research & Analyst Agent
Monitors sources, summarizes findings, builds recurring reports without someone pulling data by hand every Friday.
Internal Knowledge Agent
Answers employee questions straight from internal docs, policies, and past tickets, removing the "who do I even ask" step from the day.
Compliance & Risk Agent
Reviews documents against policy, flags deviations, logs a clean audit trail without anyone remembering to do it manually.
Recruiting Agent
Screens applicants against a rubric, schedules interviews, drafts offer paperwork.
Custom / Industry-Specific
When nothing off-the-shelf fits, we scope to the workflow as it actually runs, not as a vendor imagines it.
Fixed scope. Fixed date. In writing.
The full methodology, including what happens when a scope changes mid-build and how we handle disagreements about "done", is on the process page. The short version:
-
Scope Call
We walk through the workflow as it runs today: inputs, systems touched, edge cases, and what "done" looks like.
Within 48 hrs -
Fixed Quote
A firm price and delivery date, in writing, tied to the exact scope agreed on, not a range and not an estimate.
1–2 business days -
Build & Weekly Review
You're testing a working agent in your own environment early, not a mockup and not a slide.
Per quoted timeline -
Ship & Integrate
Deployed into the tools you already run, not a standalone dashboard that nobody opens after week two.
Go-live day -
30-Day Hypercare
Included tuning against real usage patterns, because the first two weeks of real traffic always surface something the scope call didn't.
30 days included
What it's actually like to work with us
"We'd been through a six-month 'AI initiative' that shipped nothing. Aratavan quoted three weeks and delivered in nineteen days. It's still running."
"Fixed price, fixed date, and they hit both. That doesn't happen with most agencies building 'AI' anything."
"They didn’t pitch us a platform. They scoped our actual return queue and built exactly that, wired into the help desk we already pay for."
Before you fill out the form
Do you use our data to train a model?
What happens if the scope changes halfway through?
What if the fixed date slips?
Do you require a long-term contract?
What can't you build?
Have a workflow that needs an agent?
Tell us what it does today. We'll tell you what it costs to automate it: fixed price, fixed date, no obligation.
Request Your Agent